Welcome to the Wildcare tool box for leaders

This page contains files, videos and information to support you in your role as a Wildcare Group leader.

The Wildcare office team

Phillip Laroche – A/Operations Manager, Linda Lever – Financial Services Manager

Team Roles and Contact Details

Wildcare group leadership and culture resources

Wildcare group meeting and officeholder requirements

It is not a legal requirement to hold a branch AGM or follow a formal nomination process to appoint your leadership team/committee unless your group is incorporated in its own right.
Many Wildcare branches do still choose to follow the process of annual meetings that appoint officers as it is a sensible and transparent way to ensure that leadership is accessible and shared and that the members are involved in deciding who leads their group (and other matters). If there is another, equally transparent and participatory way to do this, that’s fine too – it’s a matter of what works best for your group.
Please inform the Wildcare Office of any changes in office holders within your group.

Health and safety

If your project is managed under a Volunteer Program Plan within the NRET (formerly DPIPWE) Volunteer Framework or is part of a project on land managed by another organisation, then it is that organisation who is the PCBU and Wildcare members must ensure they adhere to the organisations’ safety management systems, including any volunteer sign-up processes.

The Department of Natural Resources and Environment Tasmania, ensure appropriate risk management procedures and safe practices are in place when volunteers participate in NRE Tas authorised activities. Whenever our members are engaged by the PWS, through a Volunteer Program Plan or Ranger Assist Program, those WILDCARE Tasmania members are volunteering for NRE Tas. Learn more about volunteering at NRET here.

When Wildcare Tasmania groups and members are undertaking projects that are not managed under a Volunteer Program Plan within the NRET Volunteer Framework or are not part of a volunteer project on land managed by other organisations, (including other state or local government departments), members are volunteering for Wildcare Tasmania, and operating in a Wildcare ‘workplace’. In those circumstances, Wildcare Tas. is the ‘person conducting a business or undertaking’ (PCBU) and has the primary duty of care.

To assist you in planning/preparing for such events, please utilise the forms located on this page.

Group finances, fundraising, grants

Tasmanian Nature Conservation Fund Grants Information
New Group Start-up Grant Guidelines
New Group Start-up Grant Application Form
Guide for Branch Treasurers
Guide to Fundraising (Tas)
Wildcare Shop – Product Assessment Guidelines
Wildcare Branch Assets Register
Wildcare Gift Register – March 2020
Taxation Treatment of Contributions to Wildcare 2021
Travel Allowances Policy and Expense Application Form V2
Handy Invoice Template

Go to this page for information on the Tasmanian Nature Conservation Fund, including how and when to apply for Grants, Guidelines and Application Forms.

Communication – Wildcare website, social media, media messaging

Wildcare Website Presidential Access User Guide
Wildcare Tasmania Flyer (e-version)
Wildcare Leaders’ Facebook group
Advice to Groups with social media pages
Wildcare media guidelines
Photo Usage Guidelines and release form
Wildcare Logo Style Sheet 2019
Logo Suite

Development of interpretive signage or publications (posters/pamphlets/booklets)

If you have a project that includes the development of fixed community signage or publications for widespread community distribution, that are funded by Wildcare and/or include reference to Wildcare and/or include the Wildcare logo, Wildcare Office approval is needed. The recommended way to proceed is to discuss the concept with us first prior to forwarding draft designs to us for approval. We’ll aim to give a speedy turnaround so as not to delay your project!

This approval process does not include your group’s newsletters and reports.

If producing an event poster or a newsletter, we request that you include the Wildcare logo beside your own (if you have one).

NRET approvals are needed for the development of any interpretive signage on NRET managed land or related publications, and it is important to contact NRET to discuss the concept before developing the sign or publication. The Wildcare Office can assist in helping groups make contact with the right person, as needed. NRET sign-off will also be required on completion.

Governance and Insurance

This section also includes links to relevant information for external grant applications

Wildcare Insurance Guide
Wildcare Public Liability Insurance Certificate
Wildcare Volunteer Insurance Certificate
Important Documents – Governance
Wildcare ABN and Account Details

Privacy and cyber security

Biosecurity

Biosecurity risk is defined by the likelihood of introducing a pest, weed or pathogen (PWP) and the consequence if it occurred. Where Wildcare activities involve access to higher consequence sites (or species) and involve activities with higher likelihood of a PWP transfer, effective biosecurity controls will be extremely important to implement. A wide range of PWP have the potential to be moved with Wildcare activities. For example contact with infective material accidentally or deliberately may result in contamination often without awareness of the presence of the PWP or the contamination.

Please visit this page for information on Biosecurity and your obligations.

Useful External Resources

Monitoring Resource Kit for Wildcare Groups (a work in progress)
Aboriginal Heritage Awareness Training This free online training promotes the value, use, and respect for Tasmania’s Aboriginal, natural and historic heritage. It covers the Aboriginal Heritage Assessment Process and how to identify and report Aboriginal heritage to Aboriginal Heritage Tasmania. It also explains the types of tangible and intangible heritage and why heritage is central to the identity of Tasmanian Aboriginal people.
Interactive Map of Tasmanian Aboriginal place names (Source: TAC)
Acknowledgment of Country Tip Sheet
National Standards for Volunteer Involvement

Volunteering Tasmania has a fantastic resource hub that brings together useful, evidence-based and current best practice resources to support effective volunteer management. Check it out HERE.

Tool Box for Leaders